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Solutions

eSchoolMall provides a full suite of solutions that enable Schools, Educational Service Agencies and Buying Cooperatives to reduce time and cost in their procurement and sourcing processes. From strategic sourcing to procurement execution and management, eSchoolMall provides complete web commerce solutions, including application software, integration capabilities, professional services and support.

For more information about our electronic procurement solutions, please fill out our Request for Information form.

Sourcing Solutions support the establishment of vendor relationships, contracts and pricing according to your organization's business rules.

• easyBid™ Line Item – sealed line item bidding solution manages bid catalog creation, requirements gathering, vendor publication and award.
• easyBid™ Discount – sealed catalog discount bidding solution that solicits discounts off vendor catalogs or categories within vendor catalogs.
• easyQuote™ – captures information required to publish a request for quote from new or existing vendors when business rules require evidence of competition.
• easyProject™ – request for proposal (RFP), request for information (RFI) or other sourcing vehicle, with electronic attachments, when business rules call for sealed or unsealed formal proposal management.
• Reverse Auction Sourcing Services – eSchoolMall has teamed with Procurex, a leading provider of strategic sourcing services, to provide you with reverse auction sourcing services. Procurex services can bring immediate cost savings opportunities to your organization!

Purchasing Solutions unite your buying community with their selected vendors.

• easyPurchase™ Enterprise – manages the entire lifecycle of the procurement process from catalog searching, requisition creation, workflow-based routing for approval, electronic purchase orders through desktop receiving, with built-in auditing and reporting. easyPurchase Enterprise features hosted catalogs, Dynamic Link punch-out to vendor websites and catalogs created from awarded bids and quotes. easyPurchase Enterprise can also integrate to your financial accounting system. By capturing all transactional information and communicating with your general ledger, easyPurchase Enterprise satisfies the most critical aspects of K-12 financial management.
• easyPurchase™ DirectBuy – built from the ground up for distributed and diverse buying environments, such as Educational Service Agencies, Associations and Buying Cooperatives, easyPurchase DirectBuy offers a complete catalog and contract presentation capability.

Textbook Solutions provide contract compliance and catalog presentation in one easy-to-use tool.

• easyPurchase™ Textbook – offers a complete catalog and contract presentation capability. You benefit from the consolidated buying power of your organization through the catalog presentation and purchasing capabilities built into easyPurchase Textbook, while leveraging workflow-driven approval routing. With easyPurchase Textbook, buyers search catalogs, view textbook details, build a cart and submit for approval. easyPurchase Textbook also supports State textbook adoption programs, providing quality materials to schools at a guaranteed price while providing equal access to instructional materials for all students.

Warehouse Solutions allow users to view and “buy” from existing warehouse stock, using your organization’s business rules and processes.

• easyPurchase™ Warehouse – a highly flexible, cost-effective warehouse management solution that integrates seamlessly with easyPurchase. easyPurchase Warehouse provides a user friendly, menu-driven interface, designed to satisfy the requirements of virtually any warehouse operation. In addition to reporting and auditing, easyPurchase Warehouse supports three primary warehouse management functions:
  • item maintenance
  • fulfillment
  • replenishment

Forms Management Solutions allow your organization to create and maintain an online forms library.

• easyForms™ – a complete and easy-to-use forms presentation and management solution focuses on three main issues with an organization’s business forms:
  • gathering all business forms in one location where users can access them and administrators can manage them
  • applying consistent business rules to the access, approval and management of forms
  • providing a central archive for completed forms

Solution Integration provides integration with general ledger systems and warehouse management and brings your organization’s procurement information together into one data repository.

• smartAgent™ – integration agent that provides a seamless connection with financial accounting systems, featuring pre-encumbrance, encumbrance, PO and receipt transactions.
• Warehouse Integration – seamless integration with easyPurchase Enterprise presents existing warehouse stock as catalogs to your buying community.
• Data Integration – integration among our solution suites allows visibility to vendor, user and spend data across the enterprise.

Payment Solutions streamline the acceptance of external payments and the presentation of vendor invoices.

• easyPay™ – easy, self service, online payments for schools.
  • easyPay automates the processing of any payment, such as: hot lunch, donations, after school programs, tuition, taxes, field trips and PTO dues.
  • Parents, students and supporters can securely pay for any school contributions or expenses via credit card or electronic check.
• easyPurchase™ Invoice – online vendor invoice presentation facilitates electronic payment. Vendors create or transmit electronic invoice information matching any PO. Vendor invoices can be retrieved or printed from the easyPurchase Invoice tab.