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The Electronic Interface to ERP and General Ledger Systems An integrated solution provides seamless, bi-directional data exchange from easyPurchase to your organization’s financial accounting system. To integrate with ERP and General Ledger systems, eSchoolMall has developed smartAgent™, our rapid integration enablement technology. Using this integrated and comprehensive approach, we can quickly facilitate transaction-level integration with ERP and General Ledger systems. Detailed transaction data and timing is transmitted across the interface from easyPurchase to your general ledger, eliminating redundant, error-prone, manual data entry. Requisitioners and approvers conduct commerce in the easyPurchase solution, while business managers and financial administrators can continue to work in the organization’s ERP or General Ledger system. Today, eSchoolMall has smartAgent interfaces in production to the General Ledger and ERP software systems used by many schools in North America. Click here to see our General Ledger and ERP Partners. smartAgent Process Requisitioning - A requisition is created in easyPurchase. Account number verification and pre-encumbrance budget checking is performed by the smartAgent, communicating with the ERP or General Ledger system.Approval of Requisitions - During the approval process, modification of account codes, fiscal dates, quantities or price fields will cause the smartAgent to modify account information and any pre-encumbrance action by line item. Aggregate Requisitions / Create PO - All approved line items are automatically aggregated by Vendor and ship-to location and placed on a purchase order. The purchase order is then created with the next PO number from the ERP or General Ledger system. Data is transmitted and funds are fully encumbered. Delete Purchase Order - A purchase order deletion in easyPurchase will be transmitted to the ERP or General Ledger System. Release Purchase Order - Once the purchase order has been created and encumbered, it is made available for release through easyPurchase. Receiving - Receiving down to the desktop can be done in easyPurchase with transmittal of data to the General Ledger or ERP application. Payment - Payment is made through the General Ledger or ERP software using the PO and Receipt information transmitted from easyPurchase. Customer Benefits  Seamless interface between easyPurchase and your General Ledger or ERP system Consolidated reporting and auditing of all integrated transactions Separation of user functionality between requisitioners/approvers and business managers smartAgent interfaces already developed for many popular General Ledger and ERP systems Backed by eSchoolMall's Professional Services organization
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