Electronic Procurement Solutions

Frequently Asked Questions

eSchoolMall provides a full suite of solutions that enable Schools, Cooperatives and Educational Service Agencies to reduce time and cost in their procurement and sourcing processes. From strategic sourcing to procurement execution and management, eSchoolMall provides complete web commerce solutions, including application software, integration capabilities, professional services and support.

For more information about our electronic procurement solutions, please fill out our Request for Information form, or send an e-mail to sales@eschoolmall.com, or call (877)969-7246 prompt 4.

easyBid™ Line Item – sealed line item bidding solution manages bid catalog creation, requirements gathering, vendor publication and award. easyBid™ Discount – sealed catalog discount bidding solution that solicits discounts off vendor catalogs or categories within vendor catalogs. easyQuote™ – captures information required to publish a request for quote from new or existing vendors when business rules require evidence of competition. easyProject™ – request for proposal (RFP), request for information (RFI) or other sourcing vehicle, with electronic attachments, when business rules call for sealed or unsealed formal proposal management. easyNotice™ – an electronic vendor registration and notification solution. BIMS™ – Bid Information Management Solution to manage historical procurement records, improve productivity and increase your purchasing power.

easyPurchase™ Enterprise – manages the entire lifecycle of the procurement process from catalog searching, requisition creation, workflow-based routing for approval, electronic purchase orders through desktop receiving, with built-in auditing and reporting. easyPurchase Enterprise features hosted catalogs, Dynamic Link punch-out to vendor websites and catalogs created from awarded bids and quotes. easyPurchase Enterprise can also integrate to your financial accounting system. By capturing all transactional information and communicating with your general ledger, easyPurchase Enterprise satisfies the most critical aspects of K-12 financial management. easyPurchase™ DirectBuy – built from the ground up for distributed and diverse buying environments, such as Educational Service Agencies, Associations and Buying Cooperatives, easyPurchase DirectBuy offers a complete catalog and contract presentation capability.

easyPurchase™ Textbook – offers a complete catalog and contract presentation capability. You benefit from the consolidated buying power of your organization through the catalog presentation and purchasing capabilities built into easyPurchase Textbook, while leveraging workflow-driven approval routing. With easyPurchase Textbook, buyers search catalogs, view textbook details, build a cart and submit for approval. easyPurchase Textbook also supports State textbook adoption programs, providing quality materials to schools at a guaranteed price while providing equal access to instructional materials for all students.

easyPurchase™ Warehouse – a highly flexible, cost-effective warehouse management solution that integrates seamlessly with easyPurchase. easyPurchase Warehouse provides a user friendly, menu-driven interface, designed to satisfy the requirements of virtually any warehouse operation. In addition to reporting and auditing, easyPurchase Warehouse supports three primary warehouse management functions: item maintenance fulfillment replenishment.

easyForms™ – a complete and easy-to-use forms presentation and management solution focuses on three main issues with an organization’s business forms: gathering all business forms in one location where users can access them and administrators can manage them applying consistent business rules to the access, approval and management of forms providing a central archive for completed forms.

smartAgent™ – integration agent that provides a seamless connection with financial accounting systems, featuring pre-encumbrance, encumbrance, PO and receipt transactions. Warehouse Integration – seamless integration with easyPurchase Enterprise presents existing warehouse stock as catalogs to your buying community. Data Integration – integration among our solution suites allows visibility to vendor, user and spend data across the enterprise.

easyPay™ – easy, self service, online payments for schools. easyPay automates the processing of any payment, such as: hot lunch, donations, after school programs, tuition, taxes, field trips and PTO dues. Parents, students and supporters can securely pay for any school contributions or expenses via credit card or electronic check. easyPurchase™ Invoice – online vendor invoice presentation facilitates electronic payment. Vendors create or transmit electronic invoice information matching any PO. Vendor invoices can be retrieved or printed from the easyPurchase Invoice tab.